What criteria your company should consider before choosing a hydration solution?
28 January 2026
Everything you need to know to choose the right water dispenser for your workplace!
Before purchasing, renting, or replacing a water dispenser for your company, it’s essential to evaluate several strategic criteria.
With growing staff numbers, stricter hygiene and health standards, rising environmental concerns, and the need for tighter control over operating costs, workplace hydration requirements have evolved significantly.
A well‑chosen water dispenser not only supports employee well‑being and productivity but also contributes to the company’s overall operational efficiency.
1. The users’ actual needs
The number of employees directly influences the water coolers and dispensers’ distribution capacity, especially in environments where several people use them at the same time during breaks, for example.
It is also essential to consider the type of use based on the installation area: an administrative office, a production workshop, and a break room do not have the same requirements in terms of durability, performance, or usage frequency. Choosing a suitable solution ensures consistent access to fresh water.
According to Harvard Health, proper hydration improves concentration and energy levels.
2. Capacity and flow rate
The flow rate per minute or per hour becomes especially important in environments where several employees use the dispenser simultaneously, such as during breaks or shift changes. Insufficient capacity can lead to waiting times, reduced performance, and user dissatisfaction.
In addition, the tank’s capacity plays a key role in maintaining a constant water supply.
The more employees there are, the higher the required flow rate and the larger the tank needs to be.
3. Water source and filtration capacity
Choosing the water source is a key criterion when selecting a water dispenser for a company. Models connected directly to the potable water network provide a constant and reliable supply, making them particularly suitable for offices and industrial environments. To ensure water quality and taste, it is recommended to pair them with a high‑performance filtration system.
A good filtration system effectively removes:
- Chlorine
- Sediments
- Unpleasant tastes and odors
- Emerging contaminants such as PFAS
Some models go even further by offering water remineralization and the addition of electrolytes, providing higher‑quality, more enjoyable drinking water — such as LULIA units equipped with ultrafiltration or reverse osmosis.
Better filtration = better water quality + higher employee satisfaction.
4. Water options
The features offered by a water and ice dispenser have a direct impact on the employee experience.
Before choosing an indoor water dispenser, it’s important to define your needs based on the desired temperatures and options:
- Cold water: ideal for quickly refreshing employees
- Room‑temperature water: suitable for regular, everyday consumption
- Hot water: for preparing tea, coffee, or instant beverages
- Sparkling water: for those who prefer a carbonated alternative
- Ice: perfect for rapid cooling or complementing drinks
Identifying which functions are truly useful for your workplace helps you select a model that fits your needs without unnecessary extra costs, while ensuring convenient, varied, and comfortable access to water for all users.
Some models offer four water functions, such as the LULIA S4, while others — like the LULIA i14 — provide both water and ice.
5. CSR (Corporate Social Responsibility)
When choosing an indoor water dispenser, it is important to consider its environmental impact.
Key criteria include:
- Eliminating single‑use plastics: prioritizing solutions that reduce or eliminate disposable bottles.
- Reducing bottle transportation: opting for mains‑connected models to limit emissions linked to delivery, storage, and the recycling of water jugs.
Relying on these criteria not only helps meet the company’s CSR objectives but also promotes a culture of sustainability among employees. Environmental considerations should therefore be a key factor in the decision‑making process, just as important as capacity, filtration, or available features.
6. Budget Optimization
With rising economic concerns, it’s essential not to limit your evaluation to the technical criteria already mentioned, but also to assess the overall economic value a water or dispenser brings to the company. Beyond technical aspects such as flow rate, filtration, or features, all costs associated with acquisition must be taken into account.
Our monthly rental plan includes not only unlimited warranty coverage but also:
NO ADDITIONAL FEES!
In summary, choosing the right indoor water dispenser relies on analyzing needs, performance, costs, and environmental impact in order to adopt a sustainable solution that truly fits your company.
FAQ
How can I determine the capacity and flow rate required for my company?
The number of employees and the frequency of use—especially during breaks or shift changes—directly influence the required flow rate and tank size. The higher the traffic, the more important it is to choose a high‑flow, large‑capacity dispenser to avoid waiting times.
Which contaminants can an effective filtration system remove?
A high‑quality filtration system can reduce chlorine, sediments, unpleasant tastes and odors, as well as certain emerging contaminants such as PFAS.
What are the most important criteria for choosing a workplace hydration solution?
The main criteria to consider are user needs, capacity and flow rate, water source and filtration, available functions (temperature options, sparkling water, ice), environmental considerations (CSR), and the overall cost‑effectiveness of the solution.
Is a water dispenser suitable for industrial environments or workshops?
Yes. Some models are specifically designed for industrial settings, offering more robust construction, higher flow rates, and increased resistance to heavy use.
Our experts in commercial hydration solutions can accompany you through the entire process.
👉 Talk with one of our representatives and discover all the options best adapted to your work environment. We’ll make sure whichever one you choose, it will tick all the boxes!
